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STOCKTON WEST END FOOTBALL CLUB |
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Club Rules
1. The Club shall be known as “Stockton West End Football Club”
2. The club shall meet for Management meetings at Elm Tree Social Club, Fairfield, Stockton on Tees and Executive meetings at Blytholme Social Club, Stockton on Tess, or at such venue as The Executive Committee shall from time to time decide.
3. The objects of the club shall be:
a) to encourage the playing of football in organised competitive games according to the rules of the Football Association,
b) to provide facilities for these activities and other activities deemed to be beneficial to playing members and others providing support to the club and
c) to encourage a social association within the membership.
4. a) The club shall have the status of an affiliated member card of the Football Association by virtue of it’s affiliation to the Football Association. The rules and regulations of the Football Association Limited and parent County Association and any League or Competition to which the club is affiliated for the time being shall be deemed to be incorporated into the club rules.
b) No alternative to the Club rules shall be effective without prior written approval by the parent association.
c) The Club will also abide by the Football Association’s Child Protection policies and procedures, codes of conduct and the equal opportunities and anti-discrimination policy.
5. a) The Executive Management, direction and financial control of the club shall be vested in an Executive Committee consisting of the President, one Vice President, Chairman, Secretary, Treasurer of the Management Committee plus one member elected by the Management committee and one member of the Supporters Committee.
b) The general daily management of the activities of the club and the co-ordination of all activities shall be vested in a Management Committee consisting a Chairman, Deputy Chairman, Secretary, Treasurer, one member representing each of the team age groups, plus the Chairman and one other from a Supporters Committee.
c) Control of the activities of each age group team shall be vested in a Team manager appointed by the Management Committee and he may appoint such assistance as he deems necessary.
d) All activities of the club, fund raising events, active and passive support to promote the general success of the playing and social members of the club shall be vested in a Supporters Committee consisting of a Chairman, Secretary, Treasurer, a Team Co-ordinator and up to three non-playing members of the club.
e) The officers of the Executive Committee shall be ex officio members of all committees but not counted in a quorum of a committee.
6. a) An annual general meeting of the club shall be held within the month of June in each year. Fourteen days written notice including an agenda shall be given to the Chairman of all committees and they shall use their best endeavour to notify members within their sphere of responsibility. A quorum at an annual general meeting shall be seven.
b) The annual general meeting shall consider the financial accounts of the club, the report of the Executive Committee, the report of the Management Committee including an inventory of all club property and premises, election of the President, the officers and members of the Management Committee, the chairman of the Supporters Committee and receive nominations by the social members of their officials and members for approval.
7. a) All elections shall be by showof hands on a simple majority with the Chairman of the meeting having a second or casting vote in the event of a tie. Every paid up member over 18 years of age shall have one vote.
b) The officers of the Executive and Management Committees shall retire by rotation in the order of length of service the nearest to one third of their members each year and may offer themselves for re-election.
8. Any vacancy in a committee in a committee may be filled by members of that committee co-opting a paid up member of the club who will be eligible for re-election at the next annual general meeting.
9. The executive Committee shall have the power to exclude from office or membership any member who may be deemed to have committed any act considered by them to be inconsistent with the interests of the club or who may without valid reason have failed to attend four consecutive meetings which he was entitled to attend.
10. Committee meetings shall be called by at least three days notice either in writing or verbal to each member as the chairman may decide. A quorum shall be five. If a quorum is not present within 15 minutes of the meeting time the meeting shall be adjourned for three days and if a quorum is then not present the members attending shall after a further 15 minutes be deemed to be a quorum and shall proceed to the business of the meeting. The President may take the chair at any meeting. In the absence of the President and the Chairman of any committee an officer of the management shall act as chairman.
11. a) The Executive Committee and the Supporters Committee shall meet at least once a month. The management Committee shall meet fortnightly during the playing season and otherwise as arranged.
b) Minutes shall be kept in a book by the Management Committee secretary of every annual general meeting and every committee meeting. The minutes shall record the names of all attendees and those apologies for absence were received.
12. Committees may invite to their meetings persons who may assist in the deliberations but such persons shall not be present during voting.
13. a) The membership of the club from time to time shall be those persons listed in the register of members (The Membership Register) which shall be maintained by the club secretary.
b) Any member who wishes to be a member must apply on the membership application form and deliver it to the club. Election of members shall be at the sole discretion of the Executive committee. Membership shall become effective upon an applicant’s name being entered in the Membership Register.
c) In the event of a resignation or expulsion his or her name shall be removed from the Membership Register.
d) The Club Membership Fee (includes league dues) shall be as stated in Standing Orders for every member of the club. It shall become due on the date of each annual general meeting and any member being in arrears at the season’s first game shall be deemed to be excluded.
Each squad member will pay a weekly subscription per week as stated in Standing Orders if he attends training and / or plays a game.
e) Members shall pay their membership fees through their Manager. Failure to pay weekly subscriptions could result in disqualification to play for a Stockton West End team.
f) All persons, associations, public and business entities sympathetic to the objects of the club as set out in club rule 3 above may become Patrons of the club upon making an annual donation of at least £10-00 or by a sponsorship in terms agreed by the Executive Committee.
g) Patrons and sponsors of the club may have their names displayed on formal club documents and social programmes and enjoy such other privileges as the Executive Committee may from time to time agree but they shall have no voting rights within the club.
h) Every new member of the club shall be made aware of these rules by his proposer.
14. a) The Secretary of the Management Committee shall be the proper person to deal with all correspondence relating to club affairs. He may at his sole discretion delegate specific matters to other members of the club.
b) The Treasurer of the Management Committee shall be the proper person to deal with all financial matters relating to the club. The club shall maintain an account with Yorkshire Bank plc and the signatories shall be any two of the Executive Committee.
c) The club shall prepare an Annual Financial Statement in such form as shall be published by the Football Association from time to time.
d) The Management Committee shall be responsible for operating a financial budget and control system approved by the Executive Committee and will allocate appropriate cash sums to team manager and other members who will be accountable for such sums.
e) Team managers shall be accountable for all playing strips, balls and equipment allocated for their use.
f) The title of all property and equipment belonging to the club shall be vested in the club and administered by the Executive Committee.
g) The Executive Committee shall cause appropriate and full insurance covers to be taken out to ensure the protection of the club against any loss of assets or claims against the club, its members or officials while acting for the club or engaging in its activities.
15. The club shall be empowered to purchase, rent or hire any land, building, property and equipment of any kind to engage in commercial activities of any kind and to retain or employ persons for reasons which the Executive Committee may consider as advantageous to the achievements of the objectives of the club and the general interests of the members.
16. All trophies won by club teams to be held in safe keeping by the club secretary and must be handed over to him immediately after the club presentation evening.
17. All players must play in their designated age group as defined by the rules laid down in the Teesside Junior Football Alliance League handbook.
18. a) If the members resolve to dissolve the Charity the Trustees will remain in office as Charity Trustees and be responsible for winding up the affairs of the Charity in accordance with this clause.
b) The Trustees must collect in all the assets of the Charity and must pay or make provision for all the liabilities of the Charity.
c) The Trustees must apply any remaining property or money:
i) directly for the Objects;
ii) by transfer to any Charity or charities for purposes the same as or similar to the Charity;
iii) in such other manner as the Charity Commission for England and Wales (“the Commission”) may approve in writing in advance.
d) The members may pass a resolution before or at the same time as the resolution to dissolve the Charity specifying the manner in which the Trustees are to apply the remaining property or assets of the Charity and the Trustees must comply with the resolution if it is consistent with paragraphs i) - iii) inclusive in sub-clause c) above.
e) In no circumstances shall the net assets of the Charity be paid to or distributed among the members of the Charity (except to a member that is itself a Charity).
f) The Trustees must notify the Commission promptly that the Charity has been dissolved. If the Trustees are obliged to send the Charity’s accounts to the Commission for the accounting period which ended before its dissolution, they must send the commission the Charity’s final accounts.
19. a) The Charity may amend any provision contained in rules 1, 3, 14, 18 and 19provided that:
i) no amendment may be made that would have the effect of making the charity cease to be a Charity by law;
ii) no amendment may be made to alter the Objectives if the change would not be within their reasonable contemplation of the members of or donors to the Charity;
iii) no amendment may be made to rule 14 without the priorwritten consent of the Commission;
iv) any resolution to amend rules 1, 3, 14, 18 and 19 of thisconstitution is passed by not less than two thirds of themembers present and voting at a general meeting.
b) Any provision contained in this constitution except rules in paragraph iv) may beamended, provided that any such amendment is made byresolution passed by a simple majority of the members presentand voting at a general meeting.
c) A copy of any resolution amending this constitution shall be sent to the Commission within twenty one days of it being passed.
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